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Hiring: Accounts and Administrative Coordinator

We are looking for a new team member.

By Staff

Refuge Worldwide is now taking applications for the position of Accounts and Administrative Coordinator. This role is based in Berlin, involving a combination of office and remote work. We are looking for a motivated and meticulous person who will be responsible for supporting Refuge Worldwide's operations while ensuring smooth day-to-day administrative functions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

About Us

Refuge Worldwide is a radio station and community space in Berlin-Neukölln. We have a 24/7 output of music and conversation alongside weekly events, editorial content and creative community work throughout the year. We are committed to various social justice issues and enjoy sharing great music. See here for more details on our story so far.

Key Info:

  • Being fluent or at a B2+ level of German in this particular role is essential.

  • The deadline for applications is April 28th, this role will begin late-May. Candidates are required to be present at the office for a minimum of 2 days per month.

  • This role is approximately 20-30 hours per month.

  • Salary to be discussed.

  • Freelance or contract position to be discussed.

Responsibilities of the role include:

Finance Management:

  • Prepare outgoing and track incoming invoices for payments

  • Manage finance tracking to ensure organized operations, controlled correspondences, and efficient filing systems

  • Ensure payroll process is completed within timelines and accuracy, managing all communication with employees and freelance staff

  • Preparation and submission of monthly accounts for VAT purposes, done correctly and on time

  • Ensuring all VAT payments are correct and on time

  • Handle all communication with accountants office regarding Finanzamt submissions and ensuring company bookkeeping is up to date

  • Compile monthly company wide reporting and financial summary tracking spreadsheet/documentation

  • Assist with financial forecasting

  • Contribute to quarterly review meetings 

Administration

  • Handling licensing and permits

  • Lead on compliance and regulation issues

  • Liaising with local and national authorities

  • Organising utilities and utility payments

People

  • Assist with onboarding and off-boarding staff

  • Produce and file all documentation in respect of data management laws

  • Monitor employee holiday requests and sick leave notices

The ideal candidate will be experienced with:

  • German tax and employment laws

  • LexOffice & Lexware

  • Health Insurance providers and processing

The ideal candidate must be:

  • Passionate and knowledgeable about the culture, issues and music that Refuge Worldwide is engaged in

  • Organized, reliable, enjoy collaboration and have a strong attention to detail

  • A strong communicator who is a solution-focused team player

  • Empathetic, approachable and tuned in with people around them

  • Skilled in motivation, management and teamwork

Priority will be given to those with refugee backgrounds, BIPoC, people from the LGBTQIA community, disabled people, women and gender nonconforming people, or anyone else who feels that due to their background, they face access difficulties.

Apply:

If you are interested in the role, please fill in this form.

We look forward to hearing from you.

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